Cyprus: UBO Filing and Annual Confirmation Requirements

The Cyprus authorities have introduced updated requirements for companies to file and maintain accurate ultimate beneficial owner (UBO) information in the government registry. All companies registered in Cyprus must submit their UBO details within 90 days of their incorporation or registration. Companies must then confirm the information each year between 1 October and 31 December. These obligations apply to all companies registered under Cyprus law. Failure to comply may lead to financial penalties charged to the company.

UBO information must be filed through the official online portal. Only a company’s secretary or director may complete the submission, and they must hold a valid CY Login Profile to access the system. Affected companies should ensure that their appointed representatives have the required credentials in place ahead of any filing event.

Key changes and requirements

Companies must provide accurate UBO details, including ownership and identifying documentation. The required information includes shareholder certificates, shareholder agreements, passport copies, residential address evidence and any other supporting information needed to confirm beneficial ownership. No amendments to the articles of association or corporate resolutions are needed to comply with these rules, and no e-signature requirements apply because no statutory documents need to be updated or filed.

The initial filing deadline is triggered upon the company’s incorporation or registration. Companies must review and confirm their UBO information annually within the specified window. Failure to meet filing or confirmation requirements may result in financial penalties imposed by the authorities.

How can we help?

Computershare can help provided more information regarding the UBO requirements and also support with the online filing process. We can also help ensure that records remain up to date through the GEMS platform.

Contact

Please contact your dedicated Computershare Relationship Manager or send an email to #GLCGSGECNetworkManagement@computershare.com for more information about how Computershare may assist you in responding to these new requirements.

Disclaimer: This notice is provided by Computershare for general informational purposes only and is not intended and should not be construed as legal, regulatory, financial or tax advice. Computershare is not licensed or authorized to practice law in any jurisdictions and hence does not provide any legal advice and it does not hold itself out as doing so. Neither Computershare nor any of its affiliates or contributors accept any responsibility or liability for the quality, accuracy or completeness of any information contained in this notice. It is important that you seek independent professional advice relating to the subject matter of this notice before relying on it.